Employee Badges

Employee Badges

All employee badge changes must be completed on the HandyTrac website. Not all fields will be available for all system types.
To access a HandyTrac system and request or return a key, a user must have an Employee Badge assigned to them. For systems with biometric fingerprint readers, an employee badge must be created so that a fingerprint can be assigned.

Adding New Employees

    Sign in to the website with a login that has access to manage employee badges.
    From the Menu, select Employees.
    To add a new employee to your Active Employees list, Click Add Employee.
    Fill out all fields with the employee’s information. A badge number and PIN must be entered for an employee, even if fingerprint access will be used as the primary means of accessing the HandyTrac system.
The Badge Number can be found above the barcode on a physical badge. All badges are 6 digits long and begin with "15". For the PIN, use any 4 digit number.
    Once you finish adding employees, you must sync the system so that it updates with the new employees.
    For Touch systems, tap the logo on the touch screen one time.
    For Generation 10 systems, press the ENTER button one time.

Editing or Removing Employees

    To edit an employee, select Edit at the end of the line for the employee.
    You can edit the badge number, PIN, access level, and language of any active employee.
    To deactivate an employee, Select "Disable this employee" at the bottom of the page.
    Once you finish editing employees, sync your changes.
All badges must be in an individual’s name. Do not share badges.

Notes

  • Once entered, an employee’s name cannot be changed.
  • To reuse a badge from a former employee, you must deactivate the previous employee. This will free up the badge to be added back in with a new employee.
  • Master Access is intended for managers and allows access to the Administration menu on the keypad. Multiple badges can have Master Access.
  • Biometric consent, where applicable, is completed on the HandyTrac keypad itself, unless otherwise noted on the Add Employee page.