Employee Badges
All employee badge changes must be completed on the HandyTrac website. Not all fields will be available for all system types.
To access a HandyTrac system and request or return a key, a user must have an Employee Badge assigned to them. For systems with biometric fingerprint readers, an employee badge must be created so that a fingerprint can be assigned.
Adding New Employees
Select the Admin link in the top right on the website.
From the Actions list, select Add/Edit Employee Badges.
To add a new employee to your Active Employees list, Click Add Employee.
Fill out all fields with the employee’s information. A badge number and PIN must be entered for an employee, even if fingerprint access will be the used.
The Badge Number can be found above the barcode on a physical badge. All badges are 6 digits long and begin with "15". For the PIN, you can use any 4 digit number.
Once you finish adding employees, you must sync the system so that it updates with the new employees.
For Touch systems, tap the logo on the touch screen one time.
For Generation 10 systems, press the ENTER button one time.
Editing or Removing Employees
To edit an employee, select Edit at the end of the line for the employee.
You can edit the badge number, PIN, access level, and language of any active employee.
To deactivate an employee, change the Active option from Yes to No and save.
Once you finish adding employees, go over to the HandyTrac keypad and tap on the logo on the touchscreen one time to sync your changes.
Notes
- Once entered, an employee’s name cannot be changed.
- To reuse a badge from a former employee, you need to deactivate the previous employee. This will free up the badge to be added back in with a new employee.
- Master Access is intended for managers and allows access to the Administration menu on the keypad. Multiple badges can have Master Access.
- All badges should be in an individual’s name. Badges should not be shared.